Get 2021 Started Right: 10 HR Action Items

Now that we have closed out 2020, and started 2021, its time for Human Resources/Payroll to take some important year-end actions to ensure a smooth transition into 2021. Consultstu has created a 10 point HR Checklist to ensure your Company is up to date with fast-changing federal/state rules and regulations.

  1. Update your Applicant New Hire packet with 2021 forms.
    • Replace W4 with 2021 W4 version (review the new 2021 form)
    • Ensure current Form I9 is being used (shows expiration date of 2022)
    • If used, update the DOL Healthcare Exchange form (mandated by ACA) with current group health insurance renewal information (contribution cost and eligibility) on page 2 of the form.
  2. Post the 2021 Florida Minimum Wage poster (effective 1/1/2021) (watch for news about the Florida Constitutional Amendment raising the minimum wage to $15 by 2026).
  3. Decide if the company will voluntarily extend the FFCRA COVID related paid benefits through March 31, 2021.  If yes, keep the FFCRA poster up and process eligible employees (and submit for tax credits); otherwise, take down FFCRA poster.
  4. Update Hiring process – After 1/1/21, keep copies of documents used for Form I9 completion, or sign up to use E-Verify (new FL law change)
  5. Handbook review and update
    • Employee count increase/decrease? Policy changes?
    • Update COVID safety guidelines to include CDC updates (i.e symptom-based return to work and reduced quarantine period.
  6. Review and update 2021 observed holiday schedule and post for employees.
  7. (If applicable) Add any final OSHA 300 log cases to the 2020 form, and prepare the OSHA 300A Summary for posting on February 1 through April 30.  Companies in higher hazard industries will also report summary case data via OSHA’s ITA website in March 2021.
  8. Construction companies should request new certificates of insurance forms from current subcontractors.  Sign up for the Florida Construction Policy tracker database (click new registration).
  9. (Voluntary) – send a copy of 2021 W4 to existing employees to see if they want to make any changes to federal tax withholding.
  10. Review I9 binder/folder and purge old I9s (retention rule is a minimum of 3 years of 1 year after termination, whatever is longer).

If you have questions or want help getting up to date, just give us a call at (727) 350-0370.

HR Categories
1095C form300 Log401(k)8(a)(1)AccommodationAffordable Care ActAmericans with Disabilities ActArbitrationARPAAuditsBackground screeningBilingualBonusesBusiness ExpensesCannabidiol (CBD)CDCCDLCFPBChild laborCHIP NoticeChristmas partyClearinghouseCOBRACommercial Motor Vehicle DriverCompany CultureCompany PropertyCompensationComplianceConcerted ActivityCONNECTConstructionconsultstuConsultstu TeamContagious diseaseCoronavirusCraft BeerDepartment of LaborDirect ThreatDisabilitiesDiscriminationDOTDownsizing and RestructuringDress CodeDriversDrug and AlcoholDrug Free WorkplaceE-VerifyEEO-1 FormEEOCEmployee benefitsEmployee HandbookEmployee IllnessEmployee InjuryEmployee MisconductEmployee PoliciesEmployee RecognitionEmployee ReferralEmployee RightsEmployment PosterERISAEssential functionsExecutive OrderExempt EmployeeExit InterviewFair Credit Reporting ActFair Labor Standards ActFall ProtectionFederal ContractorsFFCRAFinancial Well-beingFirearmFitness for DutyFlorida rulesFluencyFMCSAFMLAForm 5500Form W-4Fractional HRFTCGender Non-conformityGeneral HR QuestionsGoal SettingGPSGroup Health InsuranceHarassmentHiringHolidaysHR ComplianceHR CostsHR ResourcesHR softwareHuman ResourcesHuman TraffickingI9 FormImmigrationIndependent ContractorIndividualized AssessmentInjury StatisticsInsuranceInterviewsInvestigationsIRSITAJob DescriptionJob PostJoint EmployerK1Leave of AbsenceLeaving a PEOManagementManagerMedical ExamsMedical Marijuanamental healthMinimum WageMoraleNational OriginNew HireNLRBNo-match letterNon-complete AgreementsOnboardingOpioidsOSHAOutplacementOvertimePaid LeavePay CardsPay or PlayPaycheck Protection ProgramPayrollPayroll Protection ProgramPerformance Improvement PlanPerformance ReviewPersonnel FilePost offer medical questionnairePostersPregnancyPublix Immigration CertificationReasonable AccomodationRecall LetterRecord KeepingRecruitingReligionRemote employeesRestaurantsResumeRetaliationRetentionRetirementRewardsRisk ManagementSafetySalaried employeesSBASection 7 RightsSelf AppraisalSick LeaveSMART goalsSocial MediaSocial Security cardStart upTaxesTemporary EmployeeTerminationTipped EmployeesTitle VIITPD BenefitsTrainingUnemploymentUniformsUSCISVaccinesW2W4Wage and HourWellness programWork from HomeWorkers CompensationWorkplace MonitoringWrap Plans
Show All Categories
Show Less Categories
Need on-going HR support?
We have affordable HR retainers that offer a unique alternative to full HR outsourcing or the hiring of a full time HR employee. We design unique solutions to match your business strategy and budget. We have a proven track record of helping companies from many industries. We listen and probe to understand your needs and goals, before we offer recommendations and realistic solutions.
Contact Us Now