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SSA “no-match” Letters Return in 2021; 4 Steps to Respond
After taking a pandemic related break in 2020, the Social Security Administration (SSA) is resuming the practice of sending “no match” letters to employers, according to experts. A “no match” letter is a written notification by the SSA to an employer that there is a discrepancy between a workers’ social security number...
OSHA Changes Enforcement – When to Report COVID-19 Cases at Work
On May 19, OSHA updated its enforcement guidance to employers (and Compliance Officers) with respect to the recording of occupational illnesses, specifically coronavirus disease (COVID-19) cases. In mid-April, OSHA previously advised that most employers (except healthcare employers) did not have an obligation to analyze whether an employee’s COVI...
Can We Accept Expired List B documents for Form I-9 during COVID-19?
On May 1, 2020, the U.S. Citizenship and Immigration Services announced a temporary policy due to the COVID-19 pandemic. Many areas are under stay-at-home orders and some online renewal services have restrictions and employees may experience challenges renewing a state driver’s license, a state ID card, or other Form I-9, List B document. Until f...
Are Employee COVID-19 Cases OSHA Recordable?
The number of COVID-19 cases has passed 500,000 nationwide and 20,000 in Florida. Many of these cases occurred after workplace exposure, such as from a customer or co-worker. But, since the virus can be picked up anywhere, how can a work-related source be confirmed so that the case is recorded as an occupational illness on......
New Florida Anti-Human Trafficking Compliance Requirements!
While massage establishments were a primary focus of Florida’s Anti-Human Trafficking Bill 2019-152, this is not the only industry facing new licensing requirements, which are designed to help expose, prevent and reduce human trafficking suffering and victimization. First, if your business operates under licensing from the Florida Board of Ma...
New I9 for 2020! Get it now
On Jan. 31, 2020, USCIS published a notice announcing a new version of Form I-9, Employment Eligibility Verification. The new version contains minor changes to the form and its instructions. Employers should begin using this updated form right away. Click here for the latest I9 Form (expires 2022) and Instructions. The USCIS notice provides employe...
Fractional HR Services are Flexible, Scalable, and Affordable
The vast majority of small family businesses and new businesses start up without a dedicated HR person, much less an HR department.  And that makes perfect sense … to a point. As the owner of a fledgling business, handling HR matters is probably not only manageable, but educational and even gratifying.  Your business is your......
What Happens if my Employee is Found Not Authorized to Work in the US?
The early August ICE raids targeting Mississippi workplaces have resulted in at least 40 arrest warrants, and enforcement raids are predicted to continue.  What if ICE Workplace Enforcement shows up at your business, and it is discovered that your company is employing unauthorized workers?  The outcome will depend heavily on the status of your I...
Hops and HR: Employee Hiring Packet for a Florida Craft Brewery
Your growing brewery is starting to hire new employees and you know that HR is not your expertise.  There is a stack of employee-related paperwork tucked in your filing cabinet (or on your desk) but you are not sure you have the right papers or enough paperwork.  Maybe it is time to tighten up the......
How to Report Pay Data on EEO-1 Component 2 Website (6 steps)
If your Florida company employed 100 or more employees (and federal contractors with more than 50 employees) for all pay periods in the 4th Quarter of 2017 and 2018, then you need to learn how to report your organization’s compensation data to the Equal Employment Opportunity Commission (EEOC).  Reporting for both years (2017 and 2018)......
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