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Department of Labor’s New Paid Sick Leave and Expanded FMLA Poster (English and Spanish)

On March 25, the Department of Labor released the NEW FFCRA Employee Rights Poster for paid sick leave and expanded Family and Medical Leave. Click to download FFCRA poster (English). On Friday, the Spanish version of the FFCRA poster (spanish) was made available.

Employers with fewer than 500 employees are required to post a notice of the Families First Coronavirus Response Act (FFCRA) requirements in a conspicuous place on its premises. An employer may satisfy this requirement by emailing or direct mailing this notice to employees, or posting this notice on an employee information internal or external website. Right now, the poster is only in English, but DOL is working to translate the poster into multiple languages. The poster should remain in the workplace from April 1 thru December 31, 2020. Employers with fewer that 50 employees (previously not covered by the Family and Medical Leave Act) are required to post the notice.

Can I put the poster in a binder? No, if you are running out of wall space due to all the federal and state posters, employers are not allowed to put federal notices in a binder. For all posters, employers must display federal notices in a conspicuous place where they are easily visible to all employees-the intended audience.

Do I have to share the poster with laid off employees? No, the DOL states that the FFCRA requirements on the notice/poster apply only to current employees so the poster does not need to be shared with employees that have recently been laid off.

Do I have to give notice of the FFCRA requirements to new hires? Yes, if you hire a job applicant, you must convey this notice to them, either by email, direct mail, or by posting this notice on the premises or on an employee information internal or external website.

Read all the Frequently Asked Questions about the new poster.

More Information about Paid Sick Leave Reimbursement is coming from the IRS
The IRS has advised employers that if it is paying out COVID-19 sick leave after April 1, it may retain and access funds that they would normally remit to the IRS in payroll taxes. If the paid sick leave is more than its payroll tax liability, an employer will be able to file for an immediate refund on forms that the IRS expects to issue this week. The IRS expects to process these refunds within 2 weeks under a new expedited procedure. Keep checking the IRS’s Coronavirus Tax Relief webpage for the most up to date information.

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