Workplace Preparation for “Smart, Safe and Step by Step” Return to Work

On April 29, 2020, Governor DeSantis issued Executive Order 20-112 called Safe, Smart, Step by Step Plan for Florida’s recovery.  The plan involves individual responsibility (limiting personal interactions and avoiding large groups), senior citizens and individuals with significant underlying medical conditions are still encouraged to stay home, and many businesses have been given the green light to start opening.  The Executive Order provides limited guidance to affected businesses, mainly on store capacity and the number of guests, and reinforces the expectation that all businesses will continue abiding by the safety guidelines issued by the CDC and OSHA.    

If your business is getting ready to reopen, here are some guidelines to consider.  It is important to develop a plan for your employees (and customersthat provides appropriate protection and follows the recommendations of the CDC and OSHA.  Regardless of your business type, a well designed re-opening plan will help restore employee and customer confidence.  

The following COVID-19 Workplace Reopening Checklist (download a copy here) is provided to assist our clients in getting back to business safely:


  • Work Schedules:  Stagger work times and maximize work-from-home capability
  • Leave:  Flexible leave policy if possible
  • Meetings:  Utilize virtual meeting technology or cancel non-essential meetings
  • Workstations:  Increase distance and/or consider installing dividers/shields
  • Vendors & Visitors: Reduce access or reschedule access times
  • Breaks:  Stagger employee breaks


  • Sanitize:  Ensure the workplace is cleaned to CDC recommendations
  • Maintenance:  Upgrade or augment cleaning service agreement as needed
  • Hand Sanitizer:  Distribute sanitizer around the office
  • Wipes:  Maintain sufficient quantities, use on common surfaces and office equipment daily
  • Tissues:  Maintain around the office with sufficient trash cans
  • PPE:  Employees may elect to wear their own face-covering (per CDC recommendation)


  • Etiquette:  Avoid use or touching of workspace and equipment of others
  • Hands:  Avoidance of face-touching and extra attention to hand-washing
  • Surfaces:  Shared responsibility for wiping down any common surfaces and objects


  • Designated a POC:  Assign role of COVID-19 coordinator and point of contact
  • General Signage:  Post signs throughout workplace about distancing, behavior guidelines, personal hygiene
  • Restroom Sign:  Install signs in restrooms to encourage handwashing
  • Education:  Distribute info about COVID-19 symptoms and safety
  • Information: Establish a forum for discussion, concerns, questions, and updates


  • Screen Workers: Screen for symptoms via Questionnaire and temperature taking; develop procedures and protocols as needed.
  • COVID-19 Positive Workers: Asymptomatic employees may return per CDC – 8th day after positive test if not ill, have been out for an additional 3 days post-isolation and will wear a mask.
  • If Worker has Symptoms:  Any employee with symptoms should stay home or go home, call doctor, health department, or FL COVID-19 hotline.
  • If Worker is Sent Home:  Per CDC, return after 3 days of no fever (without medication) and respiratory symptoms have improved for 3 days, and at least 7 days have passed since initial symptoms; or, doctor’s note that no COVID-19.

Check back with the COVID-19 areas of the CDC and OSHA websites for future updates.


HR Categories
1095C form300 Log401(k)8(a)(1)AccommodationAffordable Care ActAmericans with Disabilities ActArbitrationARPAAuditsBackground screeningBilingualBonusesBusiness ExpensesCannabidiol (CBD)CDCCDLCFPBChild laborCHIP NoticeChristmas partyClearinghouseCOBRACommercial Motor Vehicle DriverCompany CultureCompany PropertyCompensationComplianceConcerted ActivityCONNECTConstructionconsultstuConsultstu TeamContagious diseaseCoronavirusCraft BeerDepartment of LaborDirect ThreatDisabilitiesDiscriminationDOTDownsizing and RestructuringDress CodeDriversDrug and AlcoholDrug Free WorkplaceE-VerifyEEO-1 FormEEOCEmployee benefitsEmployee HandbookEmployee IllnessEmployee InjuryEmployee MisconductEmployee PoliciesEmployee RecognitionEmployee ReferralEmployee RightsEmployment PosterERISAEssential functionsExecutive OrderExempt EmployeeExit InterviewFair Credit Reporting ActFair Labor Standards ActFall ProtectionFederal ContractorsFFCRAFinancial Well-beingFirearmFitness for DutyFlorida rulesFluencyFMCSAFMLAForm 5500Form W-4Fractional HRFTCGender Non-conformityGeneral HR QuestionsGoal SettingGPSGroup Health InsuranceHarassmentHiringHolidaysHR ComplianceHR CostsHR ResourcesHR softwareHuman ResourcesHuman TraffickingI9 FormImmigrationIndependent ContractorIndividualized AssessmentInjury StatisticsInsuranceInterviewsInvestigationsIRSITAJob DescriptionJob PostJoint EmployerK1Leave of AbsenceLeaving a PEOManagementManagerMedical ExamsMedical Marijuanamental healthMinimum WageMoraleNational OriginNew HireNLRBNo-match letterNon-complete AgreementsOnboardingOpioidsOSHAOutplacementOvertimePaid LeavePay CardsPay or PlayPaycheck Protection ProgramPayrollPayroll Protection ProgramPerformance Improvement PlanPerformance ReviewPersonnel FilePost offer medical questionnairePostersPregnancyPublix Immigration CertificationReasonable AccomodationRecall LetterRecord KeepingRecruitingReligionRemote employeesRestaurantsResumeRetaliationRetentionRetirementRewardsRisk ManagementSafetySalaried employeesSBASection 7 RightsSelf AppraisalSick LeaveSMART goalsSocial MediaSocial Security cardStart upTaxesTemporary EmployeeTerminationTipped EmployeesTitle VIITPD BenefitsTrainingUnemploymentUniformsUSCISVaccinesW2W4Wage and HourWellness programWork from HomeWorkers CompensationWorkplace MonitoringWrap Plans
Show All Categories
Show Less Categories
Need on-going HR support?
We have affordable HR retainers that offer a unique alternative to full HR outsourcing or the hiring of a full time HR employee. We design unique solutions to match your business strategy and budget. We have a proven track record of helping companies from many industries. We listen and probe to understand your needs and goals, before we offer recommendations and realistic solutions.
Contact Us Now