Recently, a Florida Publix vendor contacted our office in need of an updated annual I-9 Immigration Certification Letter. The Publix Contract Management team had notified the company that its annual certification letter had expired and if it was not updated, the company was at risk for having its services being halted until received. Consultstu responded quickly, completed the I9 Review and submitted the company’s updated Certification Letter to the Publix Contract Management Team.
We offer a completely remote Immigration and I9 review process that gives clients thorough and accurate feedback about their Form I-9s, supporting documents and E-verify documentation.
Here are some tips for improving your I9 compliance:
- A completed Form I9 is required for all employees. The employees must complete and sign by the end of their first day of work, and the company representative must complete and sign by the 3rd day of employment.
- Blank sections should be noted with “n/a”
- No I9 Form is needed for any employee hired before November 6, 1986.
- The translator box should be checked either yes or no.
- Errors can be corrected by lining out the incorrect information and adding the new information, then initial and date the change.
- Don’t forget to add the employee’s name and immigration status on the top of page 2.
- Florida law now requires that employers keep copies of the employee work authorization documents.
- If you rehire an employee within three years of the date of the initial execution of his or her previous I-9 form, you can complete a new I9 form, or you can rely on the previously completed I9 form (if it shows continued eligibility), and use Section 3 with the date of rehire.
- Do not update Driver’s Licenses and Permanent Resident cards that expire.
- If the I9 retention requirement is confusing, use the simple retention worksheet found in the Handbook for Employers M-274.
Contact Consultstu at (727) 350-0370 to schedule your annual (new or updated) Publix Immigration Review and I-9 Audit and receive your certification letter from a qualified third party.