Category
Record Keeping
What is a Notice of Inspection (NOI) to Review Employer I9 Forms?
The Immigration Reform and Control Act (IRCA), enacted in 1986, requires employers to verify the identity and employment eligibility of their employees and sets forth criminal and civil sanctions for employment-related violations. For current employees, employers are required to maintain for inspection the original Form(s) I-9 on paper or as an on-...
New Expanded OSHA ITA Reporting due March 2; Uses 2023 OSHA 300 log
Many employers with more than 10 employees are required to keep a record of serious work-related injuries and illnesses on the OSHA 300 log. OSHA logs need to be maintained for 5 years and OSHA 300A (summary) must be posted from February 1 to April 30 annually. Here are a few basics about OSHA 300......
Employee Name Change Checklist for Human Resources
If your employee has reported that they have legally changed their name, here are the items you will want to review and make sure are updated. Request that the employee complete a name change form, or complete an HR employee change form, or maintain the email request from the employee about their name change. Request......
Common Form I9 Errors and How to Avoid Them
The Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. It is mandatory for new hires from organizations of all sizes. Here are 14 common errors that can occur when completing Form I-9 and how to avoid them: Failure to complete all required fields:......
OSHA Form 300A Posting Starts February 1 and Electronic Submission is due by March 2
Covered employers (having more than 10 employees at any point in 2022) are required to post the Occupational Safety and Health Administration (OSHA) Form 300A (Summary of Injuries) from February 1 through April 30 unless their industry qualifies as an exempt low-risk industry. The employee count is based on the number of employees in the......
2021 EEO-1 Reporting Set to Open April 12, 2022
The 2021 EEO-1 Component 1 data collection is tentatively scheduled to open on Tuesday, April 12th, 2022. The tentative deadline to file the 2021 EEO-1 Component 1 Report is Tuesday, May 17th, 2022. Updates regarding the 2021 EEO-1 Component 1 data collection will be posted to the EEO-1 website as it becomes available. The Filer......
2019 and 2020 EEO-1 Data Collection is Now Open
The Employer Information Report EEO-1 Component 1, or the EEO-1 Component 1 Report, is now open (April 26). The deadline to submit and certify the EEO-1 Component 1 Report is Monday, July 19, 2021. Organizations can file their information through the new EEO-1 Component 1 Online Filing System. The new website is easier to use......
SSA “no-match” Letters Return in 2021; 4 Steps to Respond
After taking a pandemic related break in 2020, the Social Security Administration (SSA) is resuming the practice of sending “no match” letters to employers, according to experts. A “no match” letter is a written notification by the SSA to an employer that there is a discrepancy between a workers’ social security number...
OSHA Changes Enforcement – When to Report COVID-19 Cases at Work
On May 19, OSHA updated its enforcement guidance to employers (and Compliance Officers) with respect to the recording of occupational illnesses, specifically coronavirus disease (COVID-19) cases. In mid-April, OSHA previously advised that most employers (except healthcare employers) did not have an obligation to analyze whether an employee’s COVI...
Can We Accept Expired List B documents for Form I-9 during COVID-19?
On May 1, 2020, the U.S. Citizenship and Immigration Services announced a temporary policy due to the COVID-19 pandemic. Many areas are under stay-at-home orders and some online renewal services have restrictions and employees may experience challenges renewing a state driver’s license, a state ID card, or other Form I-9, List B document. Until f...
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